Spend a few moments going round the table asking everyone to introduce themselves. This is especially important when you are starting a project as the team might not know each other. This doesn’t need to take long: name, department and role on the project are normally enough. 8. Manage conflict during the meeting Conflict in a meeting is going to happen and it’s often about opposing viewpoints on a topic.
Discussion is healthy, so let it happen and be
Aware of when it threatens to take over the meeting. At that point you should say that the topic needs to be taken offline. Record the fact that the discussion isn’t finished and be sure to pick it up again outside the current meeting otherwise you’ll find that it festers. 9. Assign someone to take notes Unless it’s a meeting where there won’t be many actions or decisions
It’s important to make sure that
There are notes covering what was talked about. It can be hard to chair a meeting and take adequate notes, so if necessary, get someone else to do amazon database the notes for you. 10. Document the action items with responsible parties This normally takes the form of meeting minutes. Minutes should be written up and sent out within a few days of the meeting.
If the meetings are long and detailed you
Will want to offer the team the opportunity to review them for errors before you issue a final version. Then you need to track that individuals with which is generally relat to the tangible actions are working on their tasks and will be able to report back on progress during the next meeting. Project Management Meetings With Virtual Teams The 10 essential meeting management techniques above are perfect for in-person meetings and they also work well for virtual meetings.
However, when your team isn’t physically
with you for the meeting you should consider some other techniques for managing your meetings. Virtual meetings need additional preparation and manag tg data ement. For example, you should test your technology. Make sure that your webinar tool or screensharing app works and that you all know how to use it. Check the connections from wherever you are going to be joining from.