This is something that a lot of project managers struggle with, so if it feels difficult to you, be assured that you are not alone! The tip I have here is to standardize your project management meeting agenda as much as possible. Then you’ll only have to change a few items every time you have the meeting.
Ask your team and the others who
Attending the meeting to contribute their topic suggestions for the agenda in advance. This gives you early warning of the subjects that people want to discuss and helps the discussion stay on track. 3. Send the agenda ahead of time Remember to issue your agenda generally a few days beforehand.
Any earlier and the attendees will
Forget they’ve got it! 4. Tailor the meeting to your culture Make sure that the meeting is suited to the environment you are in. An informal overseas chinese in worldwide data workshop isn’t going to be successful in a very formal office environment, for example. 5. Invite the right people The right people for your meeting are determined by your meeting objectives.
Think about who will help you
Achieve those objectives and work on getting scarcity is precious everyone there. If the ‘right’ person is unavailable, ask them to delegate their attendance to someone else. The delegate should be able to cover the items on the agenda that relate to their area. Ask that the delegate is fully briefed and has responsibility to commit to decisions. If, however, you think that it’s imperative that the “right” person and not a delegate participates then you will have to change.
The meeting date or time to make
it possible for them to attend. 6. Start and end the meeting on time This one is pretty straightforward! Just start at the time you think is right to start and let oth tg data ers join as they arrive. Next time hopefully they’ll get the message that you won’t hang around. It’s disrespectful of everyone’s time but remember that it means you can’t be late either.